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userdoc:ece_email:email_technical [2014/02/27 10:51] – peterpuserdoc:ece_email:email_technical [2023/10/26 21:43] (current) – prall
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 +======ECE Email Server======
 +
 +Updated: 2017-07-07
 +
 + This Wiki page contains some of the technical details of the new ECE Email server
 +for the Department's Research Groups.
 +
 +
 +
 +
 +
 +
 +=====New email format=====
 +The new ECE Email server uses a different format for storing email messages.
 +
 +In the old email format, a mail folder is stored in a single
 +file. This causes head aches when multiple email clients try
 +to access the folder and the  performance drops as the folder contents gets bigger.
 +
 +In the new format, email clients can read and delete messages while new mail is being 
 +delivered. Each message is stored in a separate file with a unique name, so it 
 +is not affected by operations on other messages. The local file system handles file locking, 
 +not the mail agent program which increases reliability.
 +
 +
 +=====Webmail=====
 +
 + The Webmail server uses the open-source SquirrelMail package. 
 +
 +ECE's webmail site is [[https://webmail.ece.utoronto.ca]]
 +
 +[[http://squirrelmail.org/documentation/| SqurrelMail documentation]]
 +
 +==ADDED PLUGINS==
 +The **Proon** plug-in can manually or automatically prune any of your folders of old messages. There is detailed help information under the **Options-> Pruning** section.
 +
 +The **Bypass Trash** plugin provides configurable means to allow users to quickly purge one or more messages without moving them to the trash first. A button
 +called **Wipe** is shown which removes a message without sending it to the **Trash**
 +folder. 
 +
 + The **Address book Import - Export** plugin allows for the importing or exporting of address books from a CSV (comma separated values) file. This will be located at the bottom of the **Addresses** section.
 +
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 +=====Email Client Settings=====
 +
 + Many client programs will automatically configure the appropriate IMAP connection settings for your account, but confirm that the connection settings your client configures are the same as what's listed below.
 +
 +The outgoing SMTP mail server is **mail.ece.utoronto.ca**.
 +The SMTP server uses secure SSL/TLS port **465**.
 +
 +**SMTP server IP address 128.100.10.107 using SSL/TLS port 465**
 +
 + The incoming IMAP mail server is **mail.ece.utoronto.ca**.
 +The IMAP server uses secure SSL/TLS port **993**.
 +
 +**IMAP server IP address 128.100.10.107 using SSL/TLS port 993**
 +
 + 
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 +
 +===== Supported Mail Clients =====
 +Below is a list of mail clients which work well with the Email server.
 +We will be adding links to How-to pages containing instructions for configuring
 +the client email.
 +
 +    * Thunderbird [[https://www.thunderbird.net/en-US/]] Free and open-source email client with IMAP support
 +    * Outlook Express [[http://windows.microsoft.com/en-ca/windows-vista/where-is-outlook-express |Outlook Express is replaced by Windows Mail]]
 +    * Windows Mail
 +    * Outlook [[http://wiki.ece.utoronto.ca/doku.php/userdoc:ms_campus_agreement| Recommend getting latest Outlook through Campus Agreement]]
 +    * Apple Mail [[http://support.apple.com/kb/HT1277|Apple Cheat Sheet]]
 +    * [[http://www.comm.utoronto.ca/~jli/ece.thunderbird.setup.htm| Thunderbird ]]
 +    * Icedove (Tier 1 Linux Default Thunderbird equivalent)
 +    * Evolution
 +    * [[userdoc:ece_email:pine_with_imap| Pine and Alpine]]
 +    * [[userdoc:ece_email:mail_mailx_with_imap| mail & mailx with IMAP]]
 +    * [[userdoc:ece_email:mutt_with_imap| mutt with IMAP]]
 +
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 +
 +=====Managing your User Settings on the Server=====
 +
 + User settings can be modified through a web-based interface called **Usermin**.
 +SpamAssassin filter settings, Procmail filter settings, forwarding email, and autoreply (vacation) messages can be configured.
 +The **Mail** option in the upper-left of the **Usermin** web interface , when expanded, will list the 
 +user tools installed.
 +
 +
 +[[https://mail.ece.utoronto.ca:20000]]
 +
 + **How-tos for web-based interface:**
 +
 +[[http://www.comm.utoronto.ca/jli/ece.autoreply.setup.htm|Setting Up ECE email autoreply (vacation)]]
 +
 +[[http://www.comm.utoronto.ca/jli/ece.forwarding.setup.htm|Setting Up ECE email forwarding]]
 +
 +The ECE email server uses Spamassassin for filtering Spam email.
 +The system scores incoming email based on sender, subject, content, attachments and 
 +additional attributes and if the score is  high enough, the email  is placed in your Spam folder.
 +
 + Spam will still get through since there is a balancing act between allowing legitimate
 +email and blocking spam. Spammers are constantly finding ways to disguise their spam
 +to look like legitimate email.
 +
 +The following web page shows how to mark incoming email addresses as Always Allow (Whitelist)
 +or Always Deny (Blacklist).
 +
 +[[http://www.comm.utoronto.ca/jli/ece.spam.setup.htm|Allow and Deny email Addresses in Spamassassin (Spam filter Whitelist and Blacklist)]]
 +
 + The following web page shows how to  define additional tests on  incoming email 
 +depending on content of the header or body. Custom tests are usually not needed but 
 +in the case you are getting a lot of false positives or negatives then the option 
 +is available.
 +
 +[[http://www.eecg.utoronto.ca/~peterp/under_construction.html|Additional content tests for Spamassassin]]
 +
 +Procmail can be very useful for users that receive large amounts of incoming mail.
 +
 +
 +  *[[userdoc:ece_email:filtering_with_procmail | Advanced filtering with Procmail]]
 +
 +
  
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